January 21, 2009

Executive Present: John Wight, Carl Johnson, Rosann Janis, Brian Johannson, Marlys La Brash, Steve Gustard, Sheri Ann Chisholm, Craig Penman.

Members Absent: Nil

Number of Members Present: 30

Motions made to adopt the minutes from the November 19, 2008 meeting, adopted and seconded.

Correspondence: There are approximately 20 members that remain to be signed up. “If you want to contact the Executive or just keep up to date on current issues Please visit Our Web Site” http://www.apocpacificcoast.com"

Old Business: A $25.00 Gift Certificate was mailed out to each member of the Pacific Coast Branch. The feedback from the membership was very positive. Negotiations between Canada Post and APOC continued, with meetings held from November 17 to 28, and from December 4 to 12, 2008. The parties returned to the table on Monday, January 12th for two weeks of negotiations, with further talks scheduled in February. Under the interest-based negotiations process, both parties work together to find common ground on the key issues before them. Updates will continue to be provided on the progress of the negotiations as the parties continue discussions.

Sales Report: John Wight: No consultation was held. A motion was made to adopt this report. Adopted and seconded.

Treasurer Report: Brian Johannson: Treasury report read, balances noted. A motion was made to accept the report. Adopted and seconded

VMPP Report: Sheri Ann Chisholm: No Consultation was held. A motion was made to adopt this report. Adopted and seconded.

VPDC Report: Steve Gustard, Angela Burnett: Consultation to be scheduled. The Annual Leave will be bid by shift for Supervisors and the Superintendents bid separately. APOC has been receiving weekly staffing reports. A motion made to adopt the report. Adopted and seconded.

Vancouver R&D Report: Marlys La Brash: Consultation was held. Annual Leave bid currently in the second round. It is Appraisal time again if you have concerns let your APOC rep know. You are entitled to an APOC Rep. There has been a concern raised regarding a couple of incidents involving the Corporate Credit Card. Keep an eye on your bills, if you see any charges that you are not responsible for, cancel your Corporate Credit Card and notify your boss and Corporate Security. Concerns still being raised regarding Workload Issues and On road Supervision, shift changes. Consultation will be held regarding these issues. A motion was made to adopt this report. Adopted and seconded.

Urban Delivery Report: Craig Penman: Consultation was held. Discussion regarding staffing process to be followed to fill 5 new APOC Positions. DSO AP 4 (2), RSO AP3 (2), and DPO AP2 (1). Positions will be filled as follows, AP4 - eligibility list, AP3 - expression of interest letters received by December 31, 2008 and a competition/formal interview process will take place. AP2 - will be posted on the Web site. there will be a review of the active transfer list and list of red circled members. Annual bid will be conducted using the same process as last year. A motion was made to adopt this report. Adopted and seconded.

Fraser Valley Report: Carl Johnson: Annual Leave bidding process is complete in the Eastern Fraser Valley. Please keep reporting all known absences of more than 5 day to your APOC Rep. The bidding of relief positions for the zone went well, John Wight was involved in the process. The Annual bid for the Northern Fraser Valley is in progress. Also we have some concerns regarding staffing issues, consultation will be held.. A motion was made to adopt this report. Adopted and seconded.

Grievances: Steve Gustard: No new Grievances have been filed. There are 4 grievances to be heard next week 3 are involving PIP's. Reminder if you are not in agreement with your PIP contact your APOC Rep. A motion was made to adopt this report. Adopted and seconded.

Health & Safety: Best wish to Sandy Bains and Brenda Wearing for a long and happy retirement.

New Business:

• A reminder to all members regarding your Appraisals. If you do not agree with your Appraisal , do not agree. You have the ability to challenge it. Contact a member of the APOC Executive.

• Craig Penman put a motion forward to the members regarding an APOC Dance and Dinner Cruise for September 19, 2009. The estimated cost to the local will be $9,000 to $10,00. We would propose that tickets will go on sale at $25.00 per person. That money would go towards the cost of the event and the door prizes. The motion was presented to the members and approved and will be voted on at the March 18, 2009 General Meeting.

• Concerns were raised regarding the major changes that have taken place affecting our members in the Sales Group. An area of great concern is the Appraisal Process, particularly in the PIP area. Another problem that was discussed was that CPC has been audited by the CRA. One of the irregularities that was identified had to do with mileage. Mileage submitted for use of your own vehicle is considered a taxable benefit. This change in identifying mileage as a taxable benefit has affected between 500 and 600 members in the Sales Group. The audit went back 4 years and will cost our members between $3,000 and $7,000. The issue will be raised by the branch with National APOC. Angela Burnett has been appointed on an interim basis by the Executive to the position of VPDC Vice President. Angela has accepted the appointment.

Move to adjourn meeting, Meeting adjourned.