September 17, 2008

Executive Present: John Wight, Marlys LaBrash, Carl Johnson, Rosann Janis, Brian Johannson, Sherri-Ann Chisholm, Steve Gustard, Craig Penman.

Members Absent: None
Number of Members Present: 17

Motions made to adopt the minutes from the June 18, 2008 meeting, adopted and seconded.

Correspondence: New members continue to be signed up. “If you want to contact the Executive or just keep up to date on current issues visit Your Web Site” www.apocpacificoast.com", or contact in writing at Pacific Coast Branch PO Box 82000, Burnaby, B.C V5C 5P2

Old Business: A vote was held on a motion made at the April meeting to amend the Pacific Coast Local Bylaws VP 6:02 ,6:02A, 6:03, and 6:04 to add “ All Vice Presidents will be an automatic member of the Scholarship committee”. The motion passed. Reminder the deadline for submissions to The APOC Scholarship is September 30, 2008. Forms are available on the APOC Web site. Appraisal training including PIP’s conducted by Dave Watters DVP is going well. All APOC Members will eventually be going through this training. The Branch Presidents Meeting was held June 5 -9, 2008 in Winnipeg. Pacific Division leads the country for grievances with regards to non coverage of known absences. Discussion about conflict of interest Corporate Policy, Front Line Organization and Job Evaluation took place. The Job evaluation is in the final phase consisting of interviewing 300 volunteers with a specific survey. Next step will be interviewing other members across the country. Consult the National APOC site for up to date details. Corporation will look into the per diem and mileage rates. There has been no changes since the 1990’s.

Sales Report: John Wight: Sales community having trouble making their quotas. APOC Executive members held a special meeting with a few sales employees. Concerns were raised re Appraisals and ratings. Consultation will be scheduled to discuss issues. We need to better understand the Sales internal and external issues. A motion was made to adopt this report. Adopted and seconded.

Treasurer Report: Brian Johannson: Treasury report read, balances noted. A motion was made to accept the report. Adopted and seconded.

VMPP Report: Sherri Ann Chisholm: No new issues were reported. Sherry attended a EAP meeting with two representatives from Shepell-fgi. It was very informative. Please check out the links www.shepellfgi.com and www.shepellfgi.com/ecouncelling. Lorri Byers lbyers@shepellfgi.com, a Senior Account Manager will be visiting your site and conducting presentations to your ee's and coworkers. A document hand out was circulated requiring a sign off by supervisors. APOC investigated and the requirement to sign off was removed. Consultation will be set up. A motion was made to adopt this report. Adopted and seconded.

VPDC Report: Steve Gustard: Consultation was held. Staffing issues are improving. A motion made to adopt the report. Adopted and seconded.

Vancouver R&D Report: Marlys La Brash: Attending interviews regarding process to be followed involving PIP’s. Under the Canadian Human Rights Act a new category has been added under violence in the workplace " Bullying". If you are making complaints regarding bullying make sure that it is genuine and that you have all the facts. If you are being bullied make the complaint. There is a session available called “ Human Rights and Respect in the Workplace”. New Supervisors will be scheduled for the training. A motion was made to adopt this report. Adopted and seconded.

Fraser Valley Report: Carl Johnson: Surrey Depot 1 and Delta A have had a Supervisor added to meet the cell criteria. Issues have arisen re mileage entitlement for Relief Supervisors using their own vehicles. You are entitled to payment for mileage. A motion was made to adopt this report. Adopted and seconded.

Grievances: Steve Gustard: Grievances continue to be filed regarding uncovered absences. Please let Steve know the positions that are not covered. A motion was made to adopt this report. Adopted and seconded.

Health & Safety: Tony Fung on sick leave.

New Business: Election of Officers

9:01 Election for Executive Officers shall be as follows:

Odd Number Years - President, Executive Secretary, Vancouver Mail Processing Plant- Vice President, and Vancouver Parcel Distribution Vice President,

Nominations for VMPP Vice President to be held over until Oct. 22, 2008 meeting.
Nominations for VPDC Vice President to be held over to the Oct. 22, 2008meeting.
Nomination for Executive Secretary Rosann Janis Accepted
Nomination for President John Wight Accepted

Final Nominations will be submitted at the October 22, 2008 meeting. If more than one member is nominated for a ballots will be sent out and the results will be reported at the November meeting. The Scholarship is available for Post Secondary 2 years or less. Reminder September 30, 2008 Deadline for Submissions.

Dave Watters gave a report on Negotiation. Still early days. Reviewing all of the proposal submitted by all the APOC Locals across the country. The first sit down with the Corporation will be tentatively held in November 2008.

Move to adjourn meeting, Meeting adjourned.