September 19, 2007

Executive Present: John Wight, Carl Johnson, Marlys La Brash, Steve Gustard, Gilles Deschenes, Brian Johannson. 

Members Absent: Craig Penman on assignment, Rosann Janis on leave
Number of Members Present: 12
Motions made to adopt the minutes from the May 16, 2007 meeting, adopted and seconded.  

Correspondence: There are about 11 new members to sign up. “If you want to contact the Executive or just keep up to date on current issues Please visit Our Web Site” http://www.apocpacificoast.com 

Old Business: APOC Convention Kelowna . New National President Francois Goulet , Vice President Darrin Kohut and Treasurer Terry Cotton. Also many new faces within the ranks of the DVP’s. Many new ideas put forward. We are all looking forward to a bright future. APOC Delegates and Alternates from the Pacific Division were very involved in the discussions and debates concerning constitutional amendments and the direction we see the association heading for in the future. The Job Evaluation Process has begun. APOC Members from all levels and jobs have been randomly chosen to participate. The evaluation involved the participants filling out a questionnaire for approximately 3 to 4 hours. The expected results will be a clearer understanding of all the different requirements of each APOC Position. Darrin Kohut from National Office and Dave Watters Pacific DVP were involved in the sessions. Over the next few meeting we will be looking for members to volunteer to serve on a committee to organize an APOC Family Picnic for summer 2008.  

Sales Report: John Wight: There is a great deal of concern in Sales regarding meeting targets. More discussion must take place in reviewing the targets that are set versus the expectations and the current economic climate. A motion was made to accept the report. Adopted and Seconded.

Treasurer Report: Brian Johannson:  Treasury report read, balances noted. The Pacific Coast Branch supported the Kelowna Branch by way of financial assistance towards the cost of the Convention. A motion was made to accept the report. Adopted and seconded

VMPP Report: Brian Johannson:  No Consultation held. No issues or concerns raised. A motion was made to adopt this report. Adopted and seconded. 

VPDC: Steve Gustard: A Lot of discussion regarding members concerns over bidding on positions or transferring to positions. Concerns voiced regarding the need to apply the policy in a fair and consistent manner. There is a requirement in the collective agreement detailed in 43.12.4 they must have occupied their present position or performed the same or substantially similar work in their present section for at least one (1) year in the case of bidding, unless this time frame is waived by the Corporation; 43.12.5 they must have occupied their present position or performed the same or substantially similar work in their present office for at least two (2) years in the case of transfer, unless this time frame is waived by the Corporation. Motion made to adopt the report. Adopted and seconded. 

Vancouver R&D: Marlys La Brash: The Dashboard Productivity Model is being implemented. Apparently it has been a success in other divisions. Ongoing discussion regarding appraisals. Any member that has or may receive a “needs improvement are encouraged to contact a member of the APOC Executive to ensure that they fully understand the process and that there rights are known. Ongoing concerns regarding staffing and filling of vacancies. John Wight will be receiving a copy of the Zone staffing. Vacancies and known absences must be covered. Annual Bid may begin in November. More discussion will be held at the next consultation. Health and Safety Committees to be in place in all offices. A motion was made to adopt this report. Adopted and seconded. 

Fraser Valley Report: Carl Johnson: No issues reported. Consultation to be scheduled. A motion was made to adopt this report. Adopted and seconded.  

Grievances: Gilles Deschenes: Three (3) Grievances have been filed. Five (5) Grievances have been heard regarding Appraisals. They have been denied. They will be forwarded to the DVP for further action. The Appraisal Process must be followed i.e.: PIP, time line for notification, etc. Motion made to adopt this report. Adopted and seconded. 

DVP Report: Dave Watters: No report available.  

Health & Safety:  Happy Retirement to Ron Kochut and Tony Da Costa. Janet Graves on sick leave wishing her a speedy recovery. 

New Business:  New Web Site Address http://www.apocpacificoast.com. Many thanks to Rob Sanders our Web Master for his continued hard work maintaining our Web Site.

Move to adjourn meeting, Meeting adjourned.

NOTE: 

Just a reminder for the September and October meetings? Election of Officers:

Article 8 Nominations 

8:01 Nominations of Officers shall be opened at the General Meeting in September and closed at the General Meeting in October each year. At the October meeting, three members who do not intend to run for office will be elected to run as an Election Committee. It will be his or her responsibility to see that every member has had an opportunity to cast a ballot; such balloting is to be done by mail. It will be the responsibility of any member who has not received a ballot at least five days prior to an election, to inform the election committee.

8:02 A member may hold one elected office only 

8:03 A National Executive Officer may not hold office in the Vancouver Area Branch. 

8:04 A member must be in good standing and must have attended a minimum of four (4) APOC General Meetings not limited to the Pacific Coast Branch during the previous twelve (12) months in order to be eligible for office. 

8:05 The Recording Secretary shall notify all eligible nominees of such nominations. 

8:06 The elections must be completed and the election committee report submitted to the membership at the next General Meeting in November, 

8:07 All officers shall be eligible for re-election subject to Article 8:04. 

Article 9  Elections of Executive Officers 

9:01 Election for Executive Officers shall be as follows:  

Odd Number Years - President, Executive Secretary, Vancouver Mail Processing Plant-Vice President, and Vancouver Parcel Distribution Vice President, 

Even Number Years - First Vice President, Fraser Valley Vice President, Treasurer, Recording Secretary and Grievance Officer.  

** We are electing for an even number year, so the group in bold above will be open **