October 17th, 2007

Executive Present: John Wight, Carl Johnson, Rosann Janis, Marlys La Brash, Steve Gustard,Gilles Deschenes, Brian Johannson.

Members Absent: Craig Penman on assignment.
Number of Members Present: 18
Motions made to adopt the minutes from the September 19, 2007 meeting, adopted and seconded.

Correspondence: There are about 15 new members to sign up. “If you want to contact the Executive or just keep up to date on current issues. Please visit Our Web Site  www.apocpacificoast.com

Old Business: Every year half of the Executive is up for re election. The nominations for First Vice President, Fraser Valley Vice President, Treasurer, Recording Secretary and Grievance Officer were supposed to be opened in the September General meeting and closed at the October General Meeting. We will instead begin nominations tonight. Nominated for First Vice President Marlys La Brash accepted, for Fraser Valley Vice President Carl Johnson accepted, for Treasurer Brian Johannson accepted, for Recording Secretary Craig Penman accepted for Grievance Officer no nominations, for VMPP Vice President no nominations. Final Nominations for these positions will be held at the November 21, 2007 General Meeting. We have secured a supplier and placed an order for Lanyards they will have www.apocpacificoast.ca. The executive will go around and distribute them to every member of our branch. We will also distribute the new National Constitution. Known absences are one of our biggest issues right now. This is due to the fact that the corporation has failed to hire enough employees to cover all of the vacancies. We are currently running up to eight people short per week. We have consulted with the DGM and they are working on resolving this issue. There are approximately 8 people coming from the CLDP and some other hires from off the street. We need our members to keep the executive informed when known absences are not being covered. Individual members do not have to complain about non coverage APOC will put forward the complaint.

Sales Report: John Wight: Consultation was held with the Sales Group and Urban/Delivery Services and the RSMC safety project. Sales people had met with the National Vice President of sales and came up with plans and targets reflecting an increase, they are under a lot of pressure to meet those targets. A motion was made to accept the report. Adopted and Seconded.

Treasurer Report: Brian Johannson: Treasury report read, balances noted. A motion was made to accept the report. Adopted and seconded

VMPP Report: Brian Johannson: Met with the Director of the VMPP to discuss the probation reports that people are doing. Probation reports must be filled out properly. Supervisors have to be aware of what is required on a probation report. We as an Executive would appreciate it if our members at the VMPP would keep us informed regarding any issues that need our attention.. A motion was made to adopt this report. Adopted and seconded.

VPDC Report: Steve Gustard: Quiet at VPDC, no new issues to report. We have two new members, one Superintendent and one Supervisor. Motion made to adopt the report. Adopted and seconded.

Vancouver R&D Report:  Marlys La Brash: Appraisals were discussed. We have several members in a state of needs improvement. The process must be followed with regards to a Performance Improvement Plan (PIP). APOC must be informed by management when a member is headed for Needs Improvement. Talked about Staffing Issues and in particular known absences. Positions will be posted with start times. Discussion regarding Christmas Operation and Vacation Leave have been deferred to the next meeting. A motion was made to adopt this report. Adopted and seconded.

Fraser Valley Report: Carl Johnson: New RDC Depot 22 to open the end of November. A new Superintendents position has been created and the area of responsibility will be split between RDC and Depot 22. The Superintendents will be APOC 4’s. Carl attended two interviews. Consultation to be scheduled. A motion was made to adopt this report. Adopted and seconded.

Grievances: Gilles Deschenes: Eight (8) Grievances have been filed. Five (5) Grievances have been forwarded to Arbitration. Motion made to adopt this report. Adopted and seconded.

DVP Report: Dave Watters: Dave stressed the need to follow the process when it comes to Appraisals particularly involving a Needs Improvement. Please make sure you inform APOC so that your rights are protected. You need a proper Performance Improvement Plan (PIP) as well as mentoring to ensure a successful outcome. Also there has been an increase in harassment cases recently please make sure that APOC is informed when problems arise.

Health & Safety: NIL

New Business: Divisional council Meeting was held on the weekend of October 14 & 15, 2007. Focus was on harassment and ensuring that proper process when dealing with this issue is followed. There has been an increase in these types of cases.

Move to adjourn meeting, Meeting adjourned.

Francois Goulet : National President: Francois talked about the Web site that will be launched in the near future and encourages members to visit the site often http://apoc-aopc.com/. Keep up to date on current issues. As a result of the Front Line Organization (FLO) there will be 9 more positions added to the local areas. The total across the country will be 58 positions.

The Job Evaluation and Workload studies are progressing well. Francois stressed the need for mentoring from APOC senior supervisors to ensure success of the new members and members faced with a needs improvement on their Appraisal. We need to ensure the employee have every chance to succeed.